Regular Weekly Meeting for discussion of installation

Meeting Details

Meeting Date 11 Jun 2024
Meeting Time 21:30:00
Location राडाजी सुपर मार्केट चे वरती, प्रभात कॉलनी, महाड
Meeting Type Regular
Meeting Topic Regular Weekly Meeting for discussion of installation
Meeting Agenda 1) R C रायगड फोर्ट चे 2024-25 चे इन्स्टॉलेशन ची तयारी 2) आयत्या वेळेचे विषय
Chief Guest Rtn.Manisha Nagarkar
Club Members Present 15
Minutes of Meeting Purpose of the Installation Ceremony (Discussion) Discussed the objectives of the installation ceremony, including the induction of new officers and celebrating achievements. Emphasized the importance of showcasing organizational values and welcoming new leadership. Event Logistics (Logistics Team) Discussed venue options, considering capacity, accessibility, and amenities. Planned for seating arrangements, decorations, audiovisual setup, and stage management. Program Outline (Event Coordinator) Drafted a tentative program schedule, including speeches, oath-taking, awards presentation, and entertainment. Discussed the sequence of events to maintain flow and engage attendees. Invitations and Guest List (Invitation Team) Discussed the compilation of a guest list, including dignitaries, sponsors, members, and community partners. Planned for sending out invitations and managing RSVPs. Volunteer Roles and Responsibilities (Volunteer Coordinator) Assigned tasks to volunteers for event coordination, registration, ushering, and hospitality. Discussed volunteer training and briefing sessions prior to the event. Budget and Funding (Treasurer) Reviewed the budget for the installation ceremony, including expenses for venue rental, catering, decorations, and gifts. Discussed fundraising strategies or sponsorships to cover costs and enhance the event experience. Promotion and Publicity (Publicity Team) Planned promotional activities to raise awareness about the installation ceremony within the organization and the community. Discussed marketing materials, social media campaigns, and press releases.